Solutions / Excel overload

The 14-spreadsheet problem, solved.

"Finance_FINAL.xlsx", "Finance copy.xlsx", a draft nobody approved. gridmap replaces the pile with one governed registry — versioned, owned, and always current.

Today
With gridmap
The real cost

Excel as your system of record is a risk you're carrying

Reports depend on the right file

When a report or pipeline pulls from a mapping file, a small change in the wrong cell can cascade. Changes should be validated and tracked automatically.

Finding the right version takes time

"Budget_Codes_FINAL_v3_UPDATED.xlsx" — when reference data lives in multiple places, tracking the latest takes more effort than it should.

Access is hard to manage with files

Shared folders make it tricky to control who can edit what. A purpose-built system handles granular access and audit trails out of the box.

Change history would save time

When something looks off, seeing exactly what changed, when, and by whom makes troubleshooting straightforward instead of time-consuming.

The gridmap solution

Replace spreadsheets with a purpose-built platform

Structured registries replace spreadsheets

Typed columns (text, numbers, dates, dropdowns) with validation. No more free-text headaches — data is clean by design.

Import your existing Excel files

Upload CSV or Excel directly. Primary-key upsert means updates merge cleanly without duplicates.

Full version history on every row

Every change is tracked — who, when, and the previous value. Soft delete with restore means nothing is ever lost.

Row-level access control

Finance sees finance codes, operations sees operations — automatically enforced.

Sync from your data warehouse

Connect to Snowflake, SQL Server, BigQuery, or any supported database. Reference data stays in sync.

API for downstream systems

Your BI tools, ETL pipelines, and applications look up mappings via REST API — always current.

One current version

No more "FINAL_v3". There is one registry, and it's always the source of truth.

Import what you have

Bring your existing spreadsheets in as-is, then govern them going forward.

Export anytime

Your data is never locked in — export to Excel or pull it from the API.

The time you get back

Small investment, immediate return

Consider the time your team spends today: searching shared drives for the right file, checking hardcoded values in SQL, restarting reports that failed on a mapping issue, or tracing a wrong number back through sheets, rows, and cells. Even a few hours a month adds up fast — gridmap gives that time back with structured data, automatic version tracking, and clear access control that work from day one.

Common questions

Frequently asked questions

Why should we move away from Excel for reference data?

Excel works for personal analysis, but breaks down as a shared, governed registry. There is no change history, access control is limited to who has the file, there is no API for downstream systems, and a single bad edit can cascade into broken reports. gridmap gives you all the flexibility of a spreadsheet with the governance of a proper data platform.

Can we import our existing Excel files?

Yes — upload CSV or Excel files directly into gridmap. Primary key-based upsert merges updates cleanly without creating duplicates. You can go from an Excel file to a versioned, governed registry in under 5 minutes.

How does version history work — can we roll back a bad change?

Every change to every row is tracked automatically — who made the change, when, and what the previous value was. You can view the full history of any row and restore previous values. For compliance and audit purposes, nothing is permanently deleted (soft delete with restore).

What if someone deletes data by mistake?

Deletes in gridmap are soft deletes — the data is marked as deleted but retained. An administrator can restore deleted rows at any time. The audit log shows who deleted the row and when.

How do different teams share access without seeing each other's data?

Row-level security lets you restrict which rows each user or group can see and edit — within the same registry. Finance sees finance cost center codes, operations sees product codes. Access is enforced automatically; no need to create separate files or tabs that get out of sync.

Does gridmap replace our data warehouse?

No — gridmap works alongside your data warehouse. It connects to Snowflake, SQL Server, BigQuery, PostgreSQL, and others to read source values and detect changes. Mappings and reference data are served via REST API to your BI tools, ETL pipelines, and applications.

How long does migration from Excel take?

For a single Excel file, migration takes under 10 minutes — upload the file, map the columns, and your data is live in a versioned registry. Larger migrations with multiple files can be done incrementally. The free tier lets you try it with no commitment.

Give your mapping data a real home.

Join the early access list — we'll reach out as spots open.

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